LOCAL 2505 MEETING
July 12, 2008
The meeting was held at the home of Local
Secretary-Treasurer, Magda Mashburn
(3837 Highpoint Ct, Norman, OK)
The meeting notice was included in the June 2008 Newsletter which was mailed timely to all active members and all retired members.
The meeting was called to order by Local President Ralph DeJuliis at 11:50AM.
Attending were: Ralph DeJuliis (President), Mary Roberts (2nd Vice President), Johnie Dandridge (Moore DO) and Magda Mashburn (Secretary-Treasurer).
Minutes of the April 5, 2008, meeting were distributed. Mary made the motion for the minutes to be accepted and Johnie seconded the motion.
The 4 union filing cabinets each containing 5 drawers and previously maintained by former President Ylita Edd at the Oklahoma City office have been emptied. Obsolete and immaterial documents were shredded to protect privacy. The rest of the material was bagged and boxed by Magda. The boxes (20 or more) were delivered April 18 by Magda to Ralph in Tulsa. Ralph reviewed the contents and kept what should be maintained by the Union. He also put several of the documents on the website.
Checking and savings accounts bank statements ending June 30, 2008, were distributed.
Per Constitution and Bylaws amendment passed in the April 5 meeting, the Local discontinued paying dues on behalf of retired members. Yearly dues for retired members were set at $60. All retired members were contacted by letter dated April 23 to notify them they were dropped effective June 15 unless they elected to remain a member by sending in $60 covering dues for June 15, 2008, through June 14, 2009. Four retirees responded. Effective June 15, 38 retirees were dropped. Two contacted us shortly after June 15 to be reinstated.
ACTION ITEM: Magda needs to contact National to reinstate the 2 dropped retiree members.
Per the July 8, 2008, roster, the Local now has 137 active members and 4 retirees (to be changed to 6 retirees).
One retiree who sent in the $60 expressed her displeasure about the retirees being charged. A letter was sent July 7 by Magda to explain further why the Local no longer could afford to pay dues on behalf of 42+ retirees, a group growing each year.
One OS who supports the Union and preferred to remain a member, was changed from direct pay to automatic allotment. This makes it more convenient for both the Local and for the member. We appreciate her support of Local 2505.
Even though we have lost members because of retirement, promotion of employees to management positions and separation from the government, Local 2505 gained 17 new members since the last meeting of April 5, This feat was mainly accomplished through the diligent efforts of Ralph De Juliis, Carol Lewis, Monte Jolley and Craig Schuff through Lunch and Learns and other means. Thank you, and congratulations!
ACTION ITEM: Dues withholding list includes 4 employees who in meantime have transferred. Magda needs to notify Dana and request Dana to transfer the dues withholding to the appropriate AFGE local and adjust the withholding amount to the dues charged by the local having jurisdiction.
All information for the CPAís 2007 audit and 990EZ were submitted to the CPA April 7. The 990 EZ was due 5-15-08. Follow up was made 5-22-08. CPA filed an extension with IRS.
ACTION ITEM: Ralph needs copies of LM-3 and 990EZ and audit for Mike Kelly (District 9). He will post the documents on our website.
Contact was made with Mike Kelly to resolve discrepancies of missing and confusing reimbursement by District 9 and/or National for organizing expenses and sign up bonuses. Reimbursements of sign up bonuses have been $20 and should be $50.
Reimbursements of organizing expenses including travel expenses should be reimbursed in full. Refunds received by the Local have been far less and appear to have covered only half of the food expenses and none of the travel expenses.
Mike stated District 9 never pays for travel expenses and only pays for half of the food expenses at best. He stated reimbursements of sign up bonuses normally covered only $20 unless there were some special agreement. Ralph instructed me to search for the e-mail by Mike where Mike agreed to reimburse all of the Localís travel and food expenses related to organizing. Ralph also instructed me to search for voucher(s) showing expenses including travel had been reimbursed in the past at the full rate. Ralph stated the $50 bonus bucks consisted of $30 from District 9 and $20 from National and the correct reimbursement for bonuses was $50, not $20 per prior agreement between him and Mike. Ralph, too, would search for records to substantiate the prior agreement of reimbursement as he understood it.
ACTION ITEM: Resolve the discrepancies between the agreement and actual reimbursement
Benefit Architects notified us the DM interested in joining the Union for the life insurance benefit changed her mind. Therefore, no further action is necessary to process an allotment agreement.
Motion was made by Magda to change the bonus buck amount from $50 to $25 since it appears we no longer can count on being reimbursed by
District 9/National at the rate of $50. Johnie seconded the motion. The motion passed unanimously.
Ralph made the motion to accept the Treasurerís report as presented. Mary seconded the motion.
There were no items to be discussed
Bartlesville arbitration on transferring withholding dues to Local 2505: Patrick Halter, the arbitrator, agreed management violated the contract but denied the grievance. Local 2505 is considering filing an exception as the decision is not logical.
The Union invoked arbitration on McAlesterís refusal to bargain change in work assignment.
Poteau 8 discrimination complaint: Request for EEO counseling was made. An extension was requested on all complaints as an initial counseling report has been completed for only one so far.
Enid SR award grievance: Arbitration is scheduled for August with arbitrator John Barnard with Ralph DeJuliis and Mitzi Brooks representing the Union.
There are 3 ULP pending (Mc Alester, Okmulgee on health screening and Clinton on health screening). No response has been received so far for info requests.
There were 3 appraisal grievances with the Union winning in each case. Ralph represented each grievant. Each appraisal was raised from an evaluation of one 5 and three 3ís (or a lesser appraisal) to two 5ís and two 3ís which in turn made the grievants qualify for a ROC. ROCís for all 3 grievants are in the process of being awarded.
Shawnee: step 1 award grievance (2007) for 2 employees was completed.
No authorization was made for an attorney contingency fee agreement for the Poteau 8 as no attorney has sent an agreement as of now.
Contract Prep Meeting in August in Las Vegas: After discussion, no vote was made to fund the attendance at this meeting due to lack of interest of anyone to attend.
Dues increases and automatic yearly adjustment: After discussion, it was decided not to pursue any increase in dues at the present.
FLRA (Labor Dept) training: No one in the meeting expressed interest in going.
District 9 Arbitration training in Osage Beach, MO Aug 18-Aug 19: Mary Roberts expressed interest and was selected to attend. Ralph will find out more info. Johnie made the motion to fund the arbitration training with $2500 to cover hotel, travel, per diem, registration fees. Magda seconded the motion. There was no debate. The item passed unanimously.
UNFINISHED BUSINESS: There was none.
Next meeting is scheduled for October 18 in Enid at 11:30AM. Ralph would contact Mitzi and Michelle Schmidt to find a location.
Meeting adjourned at 2:50PM.